Rep. Norm Thurston — Voting Record

Bill

Number

H.B. 67 First Substitute (2020GS)

Sponsor

Rep. Ballard, M.G.

Final action

Governor Signed 3/28/2020

Outcome

Became law — signed by Gov. Gary R. Herbert

Summary

What it does

• This bill:
• defines terms;
• requires the state board to make rules related to requirements for a local education agency (LEA) financial information system;
• amends requirements for an LEA's data systems;
• allows the state board to assist an LEA in meeting requirements for a financial management system by:
• providing funding to the LEA; or
• procuring a financial management system on behalf of the LEA; and
• after a certain date, allows the state board to take action against an LEA that does not comply with requirements related to information management systems.

Every vote on this bill

Bill text

LOCAL EDUCATION AGENCY FINANCIAL INFORMATION
SYSTEMS
GENERAL SESSION
STATE OF UTAH
Chief Sponsor: Melissa G. Ballard
Senate Sponsor: 
Jacob L. Anderegg
LONG TITLE
General Description:
This bill amends provisions related to the Utah school information management system.
Highlighted Provisions:
This bill:
▸ defines terms;
▸ requires the state board to make rules related to requirements for a local education
agency (LEA) financial information system;
▸ amends requirements for an LEA's data systems;
▸ allows the state board to assist an LEA in meeting requirements for a financial
management system by:
• providing funding to the LEA; or
• procuring a financial management system on behalf of the LEA; and
▸ after a certain date, allows the state board to take action against an LEA that does
not comply with requirements related to information management systems.
Money Appropriated in this Bill:
This bill appropriates in fiscal year 2021:
▸ to the State Board of Education - State Administrative Office, as an ongoing
appropriation:
• from the Education Fund, $4,000,000.
Other Special Clauses:
None
Utah Code Sections Affected:
AMENDS:
53E-3-518
, as enacted by Laws of Utah 2019, Chapter 83
Be it enacted by the Legislature of the state of Utah:
Section 1. Section 
53E-3-518
 is amended to read:
53E-3-518.
Utah school information management system -- Local education
agency requirements.
(1) As used in this section:
(a) "LEA data system" or "LEA's data system" means a data system that:
(i) is developed, selected, or relied upon by an LEA; and
(ii) the LEA uses to collect data or submit data to the state board related to:
(A) student information;
(B) educator information;
(C) financial information; or
(D) other information requested by the state board.
(b) "LEA financial information system" or "LEA's financial information system" means
an LEA data system used for financial information.
[
(b)
] 
(c)
 "Utah school information management system" or "information management
system" means the state board's data collection and reporting system described in this section.
[
(c)
] 
(d)
 "User" means an individual who has authorized access to the information
management system.
(2) On or before July 1, 2023, the state board shall have in place an information
management system that meets the requirements described in this section.
(3) The state board shall ensure that the information management system:
(a) interfaces with an LEA's data systems that meet the requirements described in
Subsection [
(5)
] 
(6)
;
(b) serves as the mechanism for the state board to collect and report on all data that
LEAs submit to the state board related to:
(i) student information;
(ii) educator information;
(iii) financial information; and
(iv) other information requested by the state board;
(c) includes a web-based user interface through which a user may:
(i) enter data;
(ii) view data; and
(iii) generate customizable reports;
(d) includes a data warehouse and other hardware or software necessary to store or
process data submitted by an LEA;
(e) provides for data privacy, including by complying with Title 53E, Chapter 9,
Student Privacy and Data Protection;
(f) restricts user access based on each user's role; and
(g) meets requirements related to a student achievement backpack described in Section
53E-3-511
.
(4) The state board shall establish the restrictions on user access described in
Subsection (3)(f).
(5) (a) The state board shall make rules that establish the required capabilities for an
LEA financial information system.
(b) In establishing the required capabilities for an LEA financial information system,
the state board shall consider metrics and capabilities requested by the state treasurer or state
auditor.
[
(5)
] 
(6)
 (a) On or before July 1, 2023, an LEA shall ensure that
:
(i)
 all of the LEA's data systems:
[
(i)
] 
(A)
 meet the data standards established by the state board in accordance with
Section 
53E-3-501
; [
and
]
[
(ii)
] 
(B)
 are fully compatible with the state board's information management system[
.
]
;
and
(C) meet specification standards determined by the state board; and
(ii) the LEA's financial information system meets the requirements described in
Subsection (5).
(b) An LEA shall ensure that an LEA data system purchased or developed on or after
May 14, 2019, will be compatible with the information management system when the
information management system is fully operational.
(7) (a) Subject to appropriations and Subsection (7)(b), the state board may use an
appropriation under this section to help an LEA meet the requirements in the rules described in
Subsection (5) by:
(i) providing to the LEA funding for implementation and sustainment of the LEA
financial information system, either through:
(A) awarding a grant to the LEA; or
(B) providing a reimbursement to the LEA; or
(ii) in accordance with Title 63G, Chapter 6a, Utah Procurement Code, procuring a
financial information system on behalf of an LEA for the LEA to use as the LEA's financial
information system.
(b) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
state board shall make rules describing:
(i) how an LEA may apply to the state board for the assistance described in Subsection
(7)(a); and
(ii) criteria for the state board to provide the assistance to an LEA.
(8) (a) Beginning July 1, 2023, the state board may take action against an LEA that is
out of compliance with a requirement described in Subsection (6) until the LEA complies with
the requirement.
(b) An action described in Subsection (8)(a) may include the state board withholding
funds from the LEA.
Section 2. 
Appropriation.
The following sums of money are appropriated for the fiscal year beginning July 1,
2020, and ending June 30, 2021. These are additions to amounts previously appropriated for
fiscal year 2021. Under the terms and conditions of Title 63J, Chapter 1, Budgetary Procedures
Act, the Legislature appropriates the following sums of money from the funds or accounts
indicated for the use and support of the government of the state of Utah.
ITEM 1
To State Board of Education - State Administrative Office
From Education Fund
$4,000,000
Schedule of Programs:
Statewide Financial Management System Grants
$4,000,000
The Legislature intends that the State Board of Education use the appropriation in
accordance with uses allowed under Section 
53E-3-518
 to assist a local education agency in
complying with requirements for an LEA financial management system described in Section
53E-3-518
.